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Our GDPR compliance consulting services for software and AI products
Our GDPR compliance services cover the full journey from first assessment to working controls. From data mapping and DPIAs to consent, data subject rights, international transfers and breach readiness, every service connects GDPR requirements to the systems where personal data actually lives.
GDPR Readiness Assessment
We review your products, data stores, integrations and internal practices against GDPR requirements, then deliver a prioritized gap report. Each finding explains the article it relates to, the risk it creates, and the practical fix, so your team knows where to start and what can wait.
Data Mapping and Records of Processing
You cannot protect personal data you have not found. We trace what data you collect, where it is stored, who can access it, which vendors receive it and how long it is kept, then turn that map into Article 30 records of processing your team can maintain.
Data Protection Impact Assessments
High-risk processing such as profiling, large-scale tracking or AI decision-making requires a DPIA before launch. We run the assessment with your product and legal teams, identify risks to individuals, and define the technical measures that reduce them to an acceptable level.
Privacy by Design Engineering
Article 25 expects data protection to be built into systems from the start. We design data minimization, pseudonymization, field-level encryption, retention rules and privacy-friendly defaults into your architecture, so new features stay compliant without slowing your roadmap.
Consent and Cookie Management
Consent must be specific, informed and as easy to withdraw as it is to give. We implement consent management platforms, cookie banners and preference centers, and connect them to your analytics, marketing and product tools so choices are actually enforced across your stack.
Data Subject Rights Automation
Access, erasure, rectification and portability requests have one-month deadlines. We build DSAR workflows that verify identity, locate a person's data across databases, backups and third-party tools, and respond consistently, replacing manual searches that miss systems and deadlines.
Security of Processing
Article 32 requires security measures appropriate to the risk. We implement encryption, access controls, logging, backup and recovery, and regular testing across applications and cloud infrastructure, giving you documented technical measures to show regulators and enterprise customers.
International Data Transfers
Personal data leaving the EU needs a valid transfer mechanism. We map where your data travels, check which transfers rely on adequacy decisions, the EU-US Data Privacy Framework or Standard Contractual Clauses, and support transfer impact assessments and data residency options.
Vendor and Processor Assessment
Every processor that handles personal data on your behalf needs an Article 28 agreement and appropriate safeguards. We inventory your vendors and SDKs, review their data handling, and help you replace or restrict services that create unnecessary exposure.
Breach Response Readiness
GDPR gives controllers 72 hours to notify the supervisory authority after becoming aware of a reportable breach. We set up detection, logging and investigation procedures, and run tabletop exercises, so your team can establish what happened and meet that deadline with confidence.
Privacy Engineering Backed by Certified Processes
20+
Years of Enterprise Delivery
1800+
Projects Delivered
ISO/IEC 27001 & ISO/IEC 42001
SOC 2 Type II Certified
SOC 2 Type II Certified
750+
Clients Worldwide
50+
Countries Served
Lawful Basis and Consent
Every processing activity needs one of six lawful bases, such as consent, contract or legitimate interests. We help you document the basis for each activity and, where consent is used, implement collection, logging and withdrawal in a way that matches what users actually agreed to.
Data Subject Rights
GDPR gives individuals rights to access, rectify, erase, restrict, port and object to processing of their data. We build the identity checks, data discovery and response workflows your product needs to honor these rights consistently within the one-month response window.
Privacy by Design and Default
Article 25 requires data protection to be part of system design, with the most privacy-friendly settings on by default. We translate this into concrete engineering choices: collecting less, pseudonymizing early, limiting access and setting sensible retention.
Records of Processing
Article 30 requires documented records of processing activities, including purposes, data categories, recipients, transfers and retention. We build these records from your actual data map, so they stay accurate instead of drifting away from how systems really work.
Data Protection Impact Assessments
Article 35 requires a DPIA before processing likely to result in high risk to individuals, such as large-scale profiling or monitoring. We run DPIAs alongside your product teams and turn the outcomes into specific technical and organizational measures.
Security of Processing
Article 32 requires security appropriate to the risk, including pseudonymization and encryption, ongoing confidentiality and resilience, the ability to restore data, and regular testing. We implement and document these measures across your applications and infrastructure.
Breach Notification
Under Articles 33 and 34, controllers must notify the supervisory authority within 72 hours of becoming aware of a reportable breach, and inform individuals without undue delay when the risk is high. We prepare the detection, logging and procedures that make this achievable.
International Transfers
Chapter V restricts transfers of personal data outside the EEA. We identify every transfer in your stack and check that each relies on an adequacy decision, the EU-US Data Privacy Framework or Standard Contractual Clauses, with supplementary measures where needed.
GDPR compliance services for data-driven industries
Any business that offers products to people in the EU or monitors their behavior falls under GDPR, wherever it is based. We support companies in these sectors, where personal data volumes, special category data and enterprise privacy reviews make GDPR a daily concern.
Healthcare
Banking & Finance
Retail & Ecommerce
Software Vendors
Education
Travel & Tourism
Professional Services
Manufacturing
Not sure where your GDPR gaps are?
Start with a GDPR readiness assessment that maps your personal data, flags the highest risks and gives your team a clear plan to fix them.
WHAT YOU RECEIVE
Deliverables from our GDPR compliance assessment
A GDPR engagement should leave you with evidence you can use, not just advice. Every GDPR compliance assessment we run produces documents and plans that your legal, product and engineering teams can maintain long after the engagement ends.
Start Your GDPR Assessment
01
Personal Data Inventory and Data Map
A complete view of the personal data you collect, the systems and vendors that hold it, how it flows between them and how long it is kept. This becomes the foundation for every other GDPR task.
02
GDPR Gap Analysis Report
A prioritized list of gaps against GDPR requirements, with the risk each one creates, the article it relates to, and a practical fix your engineering and legal teams can agree on.
03
Records of Processing Activities
Article 30 records built from your real data flows, in a format your team can update as products, vendors and purposes change.
04
DPIA Reports
Documented impact assessments for high-risk processing, including profiling and AI features, with the measures that reduce risk to individuals.
05
Technical Remediation Roadmap
A sequenced plan with owners and effort estimates covering consent, data subject rights, encryption, retention, logging and vendor changes.
06
Breach Response Playbook
Detection triggers, investigation steps, evidence collection and decision points that help your team meet the 72-hour notification window.
Tools and platforms we use for GDPR compliance
We work with the consent, data discovery, security and cloud tools your team already uses, and recommend additions only where they close a real gap in your GDPR compliance program.
AWS
Azure
Google Cloud Platform
PostgreSQL
Amazon Bedrock
Microsoft FoundryWhy choose Xicom for GDPR compliance consulting
Many GDPR consulting firms stop at policies and reports. As GDPR compliance service providers with an engineering team behind us, we deliver the controls inside your products as well as the documentation that proves them.
Engineers Who Implement
Our GDPR consultants work with developers who fix the gaps they find in your stack.
Certified Security
Delivered under ISO/IEC 27001, ISO/IEC 42001 and SOC 2 Type II certified processes.
Strict NDA
Your personal data, systems and IP stay protected throughout the engagement.
Privacy by Design
Every recommendation is built around data minimization, transparency and accountability.
Transparent Communication
Regular check-ins and full visibility into findings, decisions and progress.
Knowledge Transfer
We train your teams so GDPR compliance continues after the engagement ends.
Vendor-Neutral Advice
We recommend consent and privacy tools on fit, not on platform partnerships.
AI and Data Expertise
We build AI and data systems, so we know where personal data leaks in practice.
Our GDPR compliance consulting process
A phased process that moves you from scattered personal data to documented, working controls, with each stage building on the evidence gathered in the last.
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Discovery and Scoping
We identify which products, data sources, vendors and countries are in scope, and who owns privacy decisions internally.
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Data Mapping
We trace personal data across systems and vendors to build the inventory and records of processing everything else depends on.
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Gap Assessment
We compare current practices and systems against GDPR requirements and rank each gap by risk to individuals and to your business.
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Remediation Roadmap
We sequence the fixes with owners and effort estimates, starting with the gaps that carry the highest risk.
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Implementation
Our engineers build consent, rights, security and retention controls, or work alongside your team while they do.
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Ongoing Compliance
We review new features, vendors and AI use cases, run DPIAs where needed and keep your records current.
GDPR vs UK GDPR vs CCPA: how the rules compare
Products with users in Europe and the US often answer to several privacy laws at once. This summary shows where the main obligations differ, so one set of privacy controls can be designed to cover them. It is a general overview, not legal advice.
| Factor | EU GDPR | UK GDPR | CCPA / CPRA (California) |
|---|---|---|---|
| Who It Applies To | Organizations in the EU, and those outside it that offer goods or services to, or monitor, people in the EU | Organizations in the UK, and those outside it that target or monitor people in the UK | For-profit businesses handling California residents' data that meet revenue or data volume thresholds |
| Approach to Consent | Processing needs a lawful basis; consent must be opt-in where it is the basis used | Same lawful basis model as the EU GDPR | Mainly opt-out, with rights to opt out of sale and sharing of personal information |
| Individual Rights | Access, rectification, erasure, restriction, portability and objection | Same core rights as the EU GDPR | Rights to know, delete, correct, opt out of sale or sharing, and limit use of sensitive data |
| Breach Notification | Supervisory authority within 72 hours of awareness; individuals without undue delay if high risk | ICO within 72 hours of awareness; individuals without undue delay if high risk | Covered by California's breach notification law, which requires notice to affected residents in the most expedient time possible |
| Maximum Penalties | Up to EUR 20 million or 4% of worldwide annual turnover, whichever is higher | Up to GBP 17.5 million or 4% of worldwide annual turnover, whichever is higher | Civil penalties per violation, higher for intentional violations, with amounts adjusted for inflation |
| Regulator | National data protection authorities, coordinated by the EDPB | Information Commissioner's Office (ICO) | California Privacy Protection Agency and the California Attorney General |
Privacy and security standards we align with
GDPR rarely stands alone. Enterprise buyers also ask for SOC 2 reports, US customers bring CCPA, and AI features raise EU AI Act and governance questions. Our GDPR compliance consulting aligns your controls with these related standards, so one set of safeguards supports several reviews.
Client testimonials and reviews showcasing the value we consistently deliver
Explore how our clients describe their journey with us, reflecting strong collaboration, effective execution, and consistent outcomes delivered across engagements. See how our delivery framework ensures consistency from initiation through to successful completion.
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Parity AI
We came to Xicom with an ambitious goal: make institutional-grade financial planning accessible to everyone through AI. Xicom went beyond the brief, blending conversational AI and predictive analytics into an effortless platform. Parity AI is exactly what we envisioned.
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RadioFX
Xicom took the time to understand what our stations and listeners actually need, building something tailored rather than generic. Live chat and polls are now core to how we connect with our audience — the app has become a true extension of our on-air presence.
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StudyBuddy
Xicom built exactly what our students needed: a secure space to connect, collaborate, and find tutoring support in one place. Their understanding of student behavior shows in how naturally everything fits together — StudyBuddy is something students genuinely rely on.
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BoxxDocks
Xicom helped us bring BoxxDocks to life exactly as we envisioned it. Their team understood the complexity of AI powered real-time asset tracking and delivered a platform that's both powerful and genuinely easy to use.
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TodayFit
We are very happy with their services. I cannot recommend them highly enough. The value, ability, and delivery that we have seen has been superb, and we look forward to continuing this relationship.
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SmartVend AI
Their team built SmartVend from the ground up, combining hardware integration, real-time inventory sync, and a centralized dashboard that completely changed how we operate. We couldn't have asked for a more capable technical partner.
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Tap Retail
Partnering with Xicom to develop our Tap Retail app and website was one of the best decisions we made. Their team demonstrated exceptional professionalism, technical expertise, and a deep understanding of our business goals.
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GoGmGo
Partnering with Xicom was a game-changer for us. They didn't just build software, they helped us redefine how we run our business. Their proactive support and deep domain knowledge gave us the confidence to innovate faster.
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DENVEN
Working with Xicom has been a transformative experience. Their team quickly understood our challenges and delivered a scalable, intuitive solution. I highly recommend Xicom to any organization seeking future-ready, high-performance digital products.
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Frequently asked questions
What do GDPR compliance consulting services include?
GDPR compliance consulting services help organizations find and close the gaps in how they collect, use, store and share personal data. Xicom focuses on the technical side: readiness assessments, data mapping, DPIAs, consent and data subject rights workflows, security of processing, vendor reviews and the engineering work needed to fix what the assessment finds.
Does GDPR apply to companies outside the EU?
Yes. GDPR applies to organizations outside the EU when they offer goods or services to people in the EU or monitor their behavior, for example through tracking or profiling. A US or Indian SaaS company with EU users is usually in scope, even with no office in Europe.
Is there an official GDPR certification?
There is no single mandatory GDPR certification for companies. Article 42 allows approved certification schemes, but few exist and they are voluntary. Compliance is mainly demonstrated through accountability documentation such as records of processing, DPIAs, policies and evidence that technical and organizational measures are in place.
Do we need a Data Protection Officer?
A DPO is mandatory if you are a public authority, if your core activities involve regular and systematic monitoring of individuals on a large scale, or if you process special categories of data or criminal records on a large scale. Many other organizations appoint one voluntarily or assign clear privacy ownership instead.
How quickly must a personal data breach be reported under GDPR?
Controllers must notify the relevant supervisory authority within 72 hours of becoming aware of a breach, unless it is unlikely to result in a risk to individuals. If the breach is likely to result in a high risk, affected individuals must also be told without undue delay. Processors must inform their controller without undue delay.
How does GDPR apply to AI and machine learning?
Any AI system that processes personal data is covered by GDPR. You need a lawful basis for training and inference data, data minimization, a DPIA for high-risk processing, transparency toward users, and safeguards for solely automated decisions with legal or similarly significant effects under Article 22. The EU AI Act adds separate obligations alongside GDPR.
How long does a GDPR readiness assessment take?
It depends on the number of products, data sources, vendors and countries involved. We confirm the timeline after a short discovery call, once we understand what personal data you handle and where it flows.
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As an AI-first digital engineering company, Xicom has earned global recognition for delivering innovative, scalable, and high-performing technology solutions. Our awards reflect the trust of clients and industry leaders alike.
